Legal
Privacy notice
How Smartcloudapicom collects, uses, and retains personal data in connection with this website and our review engagements.
Data controller
Smartcloudapicom is the data controller for personal data collected through https://smartcloudapicom.digital and through engagement administration. Contact: info@smartcloudapicom.digital, +852 3907 8888, One Harbour Square, 181 Hoi Bun Road, Kwun Tong.
Data we collect
- Contact details you submit via forms or email (name, email, organisation, message content)
- Engagement records (correspondence, scoping notes, invoices)
- Technical logs such as IP address, browser type, and pages visited when analytics cookies are accepted
We do not ask for identity card numbers, bank passwords, or health data through the website contact form.
Purposes
We use personal data to respond to enquiries, perform contracted disclosure reviews, issue invoices, improve site performance (with consent for analytics), and meet legal record-keeping duties in Hong Kong.
Legal bases
We process data because you request a response, because processing is necessary to perform a contract, because we have a legitimate interest in operating a professional practice securely, or because you consented to optional cookies.
Retention
Enquiry messages without an engagement are retained up to 24 months. Engagement files are retained for seven years after completion unless a longer period is required by law or professional standards. Analytics data follows the cookie durations listed on our cookies page.
Sharing
We share data with IT and hosting providers acting on our instructions, professional advisers, and authorities when required by law. We do not sell personal data.
International transfers
If tools or personnel outside Hong Kong process data, we apply contractual safeguards appropriate to the transfer and limit access to what the task requires.
Your rights
Subject to the Personal Data (Privacy) Ordinance and applicable law, you may request access to and correction of your personal data, and you may withdraw cookie consent at any time. To exercise rights, email info@smartcloudapicom.digital. You may also complain to the Office of the Privacy Commissioner for Personal Data, Hong Kong.
Security
We use access controls, encrypted transit where supported, and need-to-know restrictions on engagement files. No method of transmission is fully secure; please avoid sending unnecessary sensitive data by email.
Updates
We may revise this notice by updating this page. Material changes will be reflected in the date of posting shown in site releases.